This notice describes specifically how Sevenoaks Preparatory School uses personal data on our public website. For more general information about the school’s privacy practices including data collected through the school portal for parents and pupils, please see our general data protection notice.
We will use any data directly submitted through forms on the website to respond to any enquiries and to manage the application process for your child, or as necessary to provide the service you request by making an application.
We provide a facility to make payments to us via a form on the website. If you use this facility, your payment details are processed by our payment processor, Stripe. Their privacy notice is available here.
If you sign up for alumni emails, we use your email address to send you regular emails. Please see the separate alumni privacy notice.
We use information on how you use our website in order to track how our website is performing and to make improvements. We consider this a legitimate interest of the school.
Data you submit through forms on the website is stored on our website initially, and then transferred to school systems. The school takes appropriate technical and organisational steps to ensure the security of personal data, including policies around the use of technology and devices, and access to school systems.
We may store data on applications to the school for up to 7 years, or until you withdraw your application.
Google analytics stores data on how the website was used for 26 months.
We will not transfer your information to any other organisation to use for their own purposes. All personal information is processed by school staff in the UK. However, we use various IT services, some of which are based outside the European Economic Area. We review any services used to confirm that they will process the information securely and only according to our instructions, not for their own purposes. We look for an equivalent level of privacy and security to that required for personal information in the UK, for example through participation in the EU-U.S. Privacy Shield framework.
We share our Google Analytics data with our web development agency for the purpose of improving the site.
The right to access – You have the right to request that we provide copies of your personal data.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to us processing your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact our privacy committee (see “how to contact us” below)
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
|Remembers that you have acknowledged the popup notice message on cookies so it does not show again.
|These are set by our Stripe payment processor, for purposes described in their cookies policy.
|Are set when using the Add To Any service to share a page with social media. They are used ensure the security and performance of the service, as described here.
These are set by Google Analytics in order to follow how you use the website. The information collected is not linked to your name or other information that we hold on you.
Further details are available here.
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
If you have any questions about our privacy notice, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact our Privacy Committee (firstname.lastname@example.org) or via the school office.
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office, although the ICO recommends that steps are taken to resolve the matter with the school before involving the regulator.